As a tenant of a Council facility, approval is required before:
- entering into a sub-lease agreement with a third party
- making improvements or alterations to the leased facility
- assigning the lease to a third party
- applying for a liquor and/or gaming licence
- applying to mortgage the lease.
Refer to your tenure agreement to confirm your organisation’s maintenance responsibilities. If maintenance is required which is Council’s responsibility.
Lodge maintenance request
Improvements and alterations
Tenants of a leased facility must submit an Improvement works application to obtain Council approval for any proposed improvements within the lease, licence or permit area e.g. new building work, building extensions, air conditioning, solar panels, signage, etc. Council may approve, approve with conditions or refuse applications for approval at its discretion.
Failure to obtain Council approval prior to undertaking any work may result in Council requiring the tenant to remove, or order the immediate non-use, of the item at the expense of the tenant.
Submit an online Improvement works application
Time frame for assessment
The assessment can take up to four weeks to allow officers time to consult with your local Councillor, as well as several stakeholders, about the proposed works. This time frame should be taken into consideration when planning any works or applying for grants. In some cases, further approvals may be required from Council as the local authority e.g. development approval and building approval.
Locks and keys
Keys and locks for Council infrastructure are restricted, therefore Council approval is required prior to locksmiths making copies. Tenants are generally responsible for the cost of replacement and additional keys.
If additional keys or locks are required, complete the online key and lock request application.
Sports field permits
Organisations wishing to use Council’s sports fields for training and fixtures will be required to hold a sports field permit which will stipulate the days and times of use for each organisation.
Organisations will need to apply online and request the days and times that they require access to the fields. Council will assess applications, allocate times and prepare tenure documents for signing.
Note - If your organisation also has access to a clubhouse and/or other buildings, tenure for these facilities will be provided by way of a separate agreement.
Complete a Sports field permit application.
Council officers, contractors and trades persons will need to be able to enter any lease, licence or permit area at all reasonable times to inspect or make repairs and alterations as Council deems necessary for the safety, preservation and improvement of the facility. Council will make every effort to provide appropriate notice where access to a facility is required.
Updating contact details
Your organisation is required to advise Council of any changes to committee members and contact details to ensure that Council has up to date information to assist in the management of your tenure agreement.
To update your organisations details, contact Council.