As a tenant of a Council facility, written consent is required before:
- entering into a sub-lease agreement with a third party
- making improvements or alterations to the leased facility
- assigning the lease to a third party
- applying for a liquor and/or gaming licence
- applying to mortgage the lease.
Refer to Council’s Community leasing policy for details regarding tenants ongoing maintenance responsibilities. If maintenance is required which is Council’s responsibility:
Lodge maintenance request
Improvements and alterations
Tenants of a leased facility must submit an Improvement Works Application (IWA) to obtain Council’s written consent for any proposed improvements within or associated with the lease, licence or permit area e.g. new building work, building extensions, air conditioning, solar panels, signage, etc. Council may consent with conditions or refuse applications for at its discretion.
Failure to obtain Council’s written consent before undertaking any work may result in Council requiring the tenant to remove or order the immediate non-use or securing of such items at the expense of the tenant.
Assessment time frame
Once a properly made application is received, the assessment period can take up to five weeks to complete. This allows Council time to consult with your local Councillor, as well as stakeholders, about the proposed works. This time frame should be taken into consideration when planning any works or applying for grants. In some cases, further approvals may be required from other local or state government authorities, such as development approvals.
For further information regarding the Improvement Works (IWA) application requirements please refer to Council’s - Community Leasing - Improvement Works Application (IWA)(PDF, 155KB) factsheet.
Submit an online Improvement works application (IWA):
Locks and keys
Keys and locks are restricted, therefore approval is required before locksmiths can make copies. Tenants are generally responsible for the cost of replacement and additional keys.
If additional, or replacement keys or locks are required, complete the online key and lock request application:
Sports field permits
Organisations who use Council owned sports fields for training and fixtures are required to hold a sports field permit which stipulates the days and times of use for each organisation.
Note - If your organisation also has access to a clubhouse and/or other buildings, tenure for these facilities will be provided by way of a separate agreement.
Updating contact details
Council must be advised of any changes to committee members and contact details to ensure the information is up-to-date to assist in the management of your tenure agreement.
To update your details: