To ensure invoices are paid within the agreed payment terms, email your valid tax invoice to email@example.com.
Council also requires that the tax invoice submitted include the contact officer plus one of the following Council issued numbers:
- Purchase order
- Work order
- Contract reference.
Invoices that do not have one of these numbers will be returned to the supplier to rectify. Do not supply goods or services without first obtaining one of these numbers from the Council officer.
Council's preferred payment method is electronic funds transfer.
Council's standard payment terms are 30 days after the month end of the invoice date.
Earlier payment terms can be offered when settlement discounts are offered by the supplier. These must be negotiated with the corporate procurement team.
Supplier change of details
If your details change, email firstname.lastname@example.org to update and prevent any payment delays.
If successful with a quotation or tender, you will receive an official purchase order and sometimes a Letter of Acceptance with a contract reference number.
A purchase order is essential to confirm agreement has been reached for carrying out works, purchasing goods and/or services. Do not supply goods or services without first obtaining one of these numbers from the Council officer.
Official Council purchase orders will be authorised and will include:
- the name of the supplier
- Council's ABN
- contact details
- description of goods/services required
- delivery details
Council's conditions of order(PDF, 271KB) will be provided with the purchase order. These conditions should be reviewed prior to conducting business with Council to assess their impact, if any, on your business.
If the purchase order is being raised as part of a contract agreement, the conditions of the Contract will prevail over the conditions of the purchase order. If for any reason you have concerns or queries regarding a purchase order, contact Council.
Suppliers undertaking business with Council will be required to hold and maintain certain insurances. The level of coverage will be dependent on the risk associated with the supply being provided to Council. These insurances include:
- Public and Products Liability Insurance - a level of coverage of at least $20,000,000 for any one claim
- Professional Indemnity Insurance - a level of coverage of at least $10,000,000 for any one claim
- Motor Vehicle Indemnity - a level of coverage of at least $20,000,000 for any one claim
- Work Cover - a level of coverage as required by law
The level of coverage required will be confirmed by Council when the new supplier details are set up in our payment system.