Policies

Policy is a statement of strategic intent; it provides Council with a structured framework for consistent and transparent decision-making and actions. Policy demonstrates to the community the position and intent Council will take with regard to an issue identified in the Corporate Plan.

Council Policies are made by resolution of Council and appear on the website for general public viewing. It is a policy statement made at the highest level and assists in the achievement of the Corporate Plan’s objectives. It is generally outwardly focused and will have a direct impact on the community.

Please note: some policies only apply to certain districts. Where this is the case the relevant district is specified.

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Building | Community | Compliance | Environment | Finance | Governance | Human Resources | Other | Parks & Facilities | Planning | Roads & Drainage | Waste & Recycling | Water & Sewerage

Building

Amenity & Aesthetics - Impact of Proposed Building Work

To identify forms of building work that Council considers may have an extremely adverse effect on the amenity or character of the locality in which the work is proposed to be carried out.

Security for Building Work

  To ensure sufficient security is retained by Council for the completion of building work in relation to a nominated building or structure. 

 


 

Community

Art Collection Management, Acquisitions and Exhibitions Policy

To establish a framework for the management of Moreton Bay Regional Council’s Art Collection and Exhibition programs. 

Community Banner Poles

To provide opportunities for community organisations and units of Council to advertise community events and sporting activities which promote a healthy and active lifestyle.

Community Engagement

Establish a framework to guide Council's community engagement processes and activities

Community Grants

The objective of this policy is to ensure that financial assistance delivered through Council’s Community Grants Program is transparent, equitable, inclusive, compliant with all relevant legislative requirements, and consistent with the principles that underpin the Moreton Bay Regional Council Corporate Plan.

Community Leasing Policy

To ensure the equitable and appropriate allocation of tenure over Council owned or controlled land and facilities to community organisations, for conducting activities that benefit the community, whilst recognising the importance of the role played by these organisations. 

In-Kind Support to Community Groups

To provide guidelines for assistance to community groups and to establish the basis on which in-kind support will be provided to community groups; and the scope of in-kind support that Council is prepared to provide to community groups.

Mayor’s Regional and Councillors’ Community Support Fund

The objective of this policy is to actively support community organisations to make a positive contribution to community wellbeing and the cultural life of the region by recognising and supporting initiatives that respond to community need.

Museum Collection Management, Acquisition and Exhibitions Policy

To establish a framework for the management of Moreton Bay Regional Council’s Museum Collection and Exhibition Programs.

Remission: Development Fees and Infrastructure Charges

Support to non-profit community organisations and charitable groups who provide a valuable service to the community, through a remission of fees and charges associated with the cost of development undertaken for the organisation and its core activities.

Volunteers of Council

To guide the recruitment and management of those volunteers undertaking a role on behalf of Moreton Bay Regional Council and to make the volunteering experience a valuable and rewarding one for all.

 


 

Compliance

Moreton Bay Rail Residential Parking Permit System (Trial)

The objective of this policy is to establish an administrative framework for the Moreton Bay Rail Residential Parking Permit trial.

Pesticide Use

To provide a consistent standard for the use of pesticides by the Moreton Bay Regional Council in its operations.

 


 

Environment

Cemeteries - Region Wide

Set down guidelines defining relevant criteria for the management and administration of Council owned cemeteries.

Climate Change

To provide leadership and work in partnership with the community to raise awareness of climate change and better manage local greenhouse gas emissions.

Koala Conservation

To address the Draft South East Queensland Koala Conservation State Planning Policy.

Sustainability

To consolidate Council’s strategic commitment to sustainability in the region and to ensure sustainability is embedded into day to day decision making. We will achieve this by continually improving our performance and working with others to improve performance in the wider community.

 


 

Finance

Allocation of Divisional Funds to Capital Works

Establish a protocol for the allocation of Divisional Funds to Capital Works

Council Insurance

(1) To document the types of insurance to be maintained by the Council (2) To specify the insurance policies to be obtained by suppliers of goods or services wishing to undertake business with the Council, or parties wishing to use Council land or assets.

Debt Policy - 2016/17

  To provide Council with a debt management framework based on sound financial management, to undertake borrowings to fund capital expenditure. 

Donations in-lieu of Rates and Charges Levied by Council and Unitywater

The objective of this policy is to provide an equitable and transparent framework for the provision of Council donations to eligible community organisations in-lieu of rates and charges levied by Council and Unitywater.  

Infrastructure Asset Management

To ensure all infrastructure assets are managed and maintained to provide services for the community in our region, in a safe and sustainable manner through a whole of Council approach.

Investment Policy

To provide Council with an investment framework aimed at maximising the return on funds invested within approved risk guidelines and to ensure the security of funds.

Monies held in Trust by Council

To ensure Council correctly administers and accounts for monies held in trust.

Non-Current Assets

The objective of this policy is to provide a framework for the Council’s financial management of non-current assets.

Procurement

To ensure all Procurement activities:are carried out in a professional manner promoting probity and accountability;comply with Council’s legal and statutory obligations;achieve value for money;minimise operational costs;promote environmentally and socially responsible procurement practices;maintain public confidence in Council’s procurement activities; assist in achieving Council’s goals as set out in the Corporate Plan.

Provision of Financial Securities

To provide guidance on the process to be followed for the acceptance of Financial securities by the Council.

Resumptions and Acquisitions of Land

To confirm Council’s commitment to legal compliance and best practice with respect to the resumption of land process and Council’s preference that acquisition of the land be by agreement wherever possible.

Revenue Policy - 2016/17

The purpose of this policy is to state, for the 2016/17 financial year:The principles the Council intends to apply for: Levying rates and charges, Granting concessions for rates and charges, Recovering overdue rates and charges, and Cost-recovery methods.The purpose for the concessions for rates and charges the Council intends to grant; andThe extent to which physical and social infrastructure costs for new development are to be funded by charges for the development. 

Taxation

To establish guidelines for the management of Council's taxation obligations.

 


 

Governance

Acceptable Requests by Councillors for Advice or Information Guidelines

To provide clear guidelines about the way in which a Councillor may ask a Council employee for advice or information to help the Councillor carry out his or her responsibilities under the Local Government Act 2009 and the reasonable limits on requests that a Councillor may make.

Audit Committee

This policy demonstrates Council’s commitment to achieving good corporate governance through the adoption of best practice wherever possible. Council recognises the value of an effective independent Audit Committee to assist Council in discharging its legal responsibilities and meeting its business objectives through efficient, effective and economical governance frameworks and processes. This involves oversight, appraisal, monitoring and reporting on internal audit processes and risk management.

Community Comment Session

This policy establishes procedures to allow residents or ratepayers of the Moreton Bay region the opportunity to address Council.

Competitive Neutrality Complaints

To provide a process for resolving competitive neutrality complaints.

Complaints Process - Administrative Action Complaints

The objective of this Policy is to establish a process for dealing with and resolving administrative action complaints.

Conflict of Interest

To assist employees of Moreton Bay Regional Council (MBRC) to manage instances where their private or personal interests may be contrary to those of the organisation or have the capacity to conflict with the person’s duty to act in the public interest.

Corporate Advertising

To ensure high quality and professional advertisements are produced for all council advertising needs while complying with legislation, appropriate authorisation and receiving best value for money in relation to the placement of the advertising.

Dress Code – Councillor and Officer Attendance at General and Committee Meetings

To ensure a high standard of dress and personal hygiene standard is maintained and to promote a positive image to the general public.

Enterprise Risk Management (ERM)

To identify and proactively address risks and opportunities related to the achievement of organisational objectives to create value for the community, Council and other stakeholders.

Entertainment and Hospitality Expenses

To set standards for entertainment and hospitality expenditure incurred on Council’s behalf which meetlegislative and community standards and comply with the Employees’ Code of Conduct.Specifically, to ensure that Councillors and Officers participating in official entertainment or hospitality:1. obtain the most cost-effective outcome for Council;2. efficiently make the necessary entertainment or hospitality arrangements; and3. comply with legal, financial, audit and ethical requirements.

Film Production on Council Controlled Land

Ensure film production complies with appropriate standards of health and safety; that filming doesn't cause damage to public property, etc

Fixed and Mobile Telecommunications Appropriate Usage

Facilitate and ensure cost effective, efficient and reliable communication and information services to all authorised customers/officers to support the operational requirements of Council

Fraud & Corruption

To establish organisational requirements in the prevention, detection and reporting of all fraud and corruption involving Council employees.

Gifts, Sponsored Hospitality Benefits, Awards & Prizes

This policy establishes procedures to support Council’s commitment to being open and transparent in itsoperations and in minimising the risk of Councillors and employees being involved in a conflict of interestsituation or being placed in a compromising position by the acceptance of gifts or sponsored hospitalitybenefits, or the receipt of awards or prizes in connection with their duties while representing Council.

Information & Communication Technology Security

To provide a governing framework for the security and management of electronic information within Council.

Internal Audit

Section 105 of the Local Government Act 2009 requires that each local government must establish an efficient and effective internal audit function. This policy demonstrates Council’s commitment to achieving good corporate governance through compliance with legislations and the adoption of best practice principles. Council acknowledges the need for an effective Internal Audit function to assist Council in meeting its legal responsibilities and business objectives through effective governance and risk management.

Motor Vehicles: Private and Commuter Use

 The objective of this policy is to establish parameters for the use of Council-owned vehicles by Councillors and officers. 

Outside Employment

To ensure that an employee’s work or voluntary activities outside of Council do not adversely affect Council activities.

Public Interest Disclosure

Create a positive reporting environment that encourages the making of public interest disclosures. Provide processes that ensure Public Interest Disclosures are dealt with in a timely manner. Provide appropriate support and protection for those who make a Public Interest Disclosure. Ensure that Council fulfils its responsibilities under the Public Interest Disclosure Act 2010 (the Act).

Recording of Mayor and Councillor Correspondence

To ensure appropriate procedures are in place for dealing with the correspondence and public records received or generated by the Mayor and Councillors.

Reimbursement of Expenses and Provision of Facilities for Councillors

The objective of this policy is to establish a reasonable level of resourcing for Councillors to enable them to carry out their official duties in an effective and efficient manner and satisfy the mandatory obligations imposed on Council in relation to transparency and accountability by the head of power.

Release of Survey and Research Data

Ensure that data collected by Council from individual respondents and identifiable groups in Council's community surveys and research work remains confidential, and that data obtained is not used inappropriately.

Unreasonable Complainant Conduct Policy

The objective of this Policy is to assist Councillors and Council officers when managing unreasonable complainant conduct.  The Council is committed to being accessible and responsive to all complainants.  However, Council will take proactive and decisive action when complainants conduct themselves unreasonably. 

Use of Council's Information and Communication Technology Systems

The purpose of this policy is to ensure that Council's Information and Communication Technologies (ICT) systems are used legally, ethically and consistently with the aims, values and objectives of Moreton Bay Regional Council. 

Use of the Moreton Bay Region Business Database

To provide clear guidelines for the use of the Moreton Bay Regional Council's business database.

Use of the Moreton Bay Regional Council Corporate Identity (Logo)

To ensure that council’s role in the community is clearly recognised and that its image and reputation are protected and enhanced through accurate, consistent and high quality reproduction of its logo in all applications, including its use by approved sponsors and other entities.

Website Maintenance and Requests for Separate Websites

This policy applies to Council's existing web environment as well as all requests for separate websites for various departments of Council and those organisations directly funded or coordinated through Council.

 


 

Human Resources

Conference, Seminar, Study Tour & Travel

Establish clear guidelines for travel and accommodation arrangements for attending conferences, seminars and study tours. Provide equitable professional and personal development and networking opportunities. Meet Council's contractual obligations.

Drug & Alcohol Testing Policy

The objectives of this policy are to ensure that no person’s health and safety is adversely affected by any Moreton Bay Regional Council employee working while affected by alcohol or a drug; and assist Moreton Bay Regional Council fulfil all relevant legal obligations in regard to employee safety.

Lone and Remote Worker Policy

To provide workers who work on their own (lone) or in remote areas with a healthy and safe work environment through the use of lone and remote alert devices.

Special Natural Disaster Leave

To ensure that employees are aware of their leave entitlements and work responsibilities resulting from a declared disaster situation such as flooding, cyclones or bush fires, where employees are unable to attend their usual place of employment or are directly affected as a result of the declaration of a disaster situation.

Workplace Health and Safety

To establish guidelines for the provision, implementation and review of workplace health and safety procedures and processes within Moreton Bay Regional Council.

 


 

Other

 


 

Parks & Facilities

Naming of Council Owned or Administered Buildings, Structures and other Assets (excluding roads)

The objectives of this policy are to Outline Council’s policy position on the naming of all Council owned or administered bridges, buildings and community facilities, parks, reserves, open space, waterways, places, memorials and other assets (except for roads) Establish a naming convention for each of those categories of Council controlled assets which is both responsive to anticipated community expectations and consistent with the stated values of stakeholders and Council.

Personal Tributes in Parks and Public Open Space (excluding roads)

To establish Council’s policy position on requests for the installation of personal tributes within parks, reserves and public open space.

Shade Policy

To establish Council’s policy position on shading of play equipment and allied infrastructure within parks, reserves and public open space.

 


 

Planning

Acid sulfate soils (Planning scheme policy 1) [Caboolture district]

Adopted in conjunction with the Caboolture ShirePlan, this Planning Scheme Policy provides a guide to Council’s requirements for acid sulfate soil investigations and management plans.

Approval of Subdivision Plan Prior to Completion of all Subdivision Works

The objectives of this policy are to:    establish Council’s policy position on approving a Subdivision Plan prior to the completion of all Subdivision Works; andensure that certain requirements are satisfied prior to Council agreeing to the early approval of a Subdivision Plan; andset out the standard documentation and security requirements that are required to be completed and lodged with Council where a development proponent is seeking Council’s approval of their Subdivision Plan prior to completion of all subdivision works.

Preparation of Master Plans for Council-Controlled or Owned Sites

To establish a framework for the preparation and approval of master plans for Council-controlled or owned sites.

 


 

Roads & Drainage

Allocation of Road Names and Street Address Numbers

The objectives of this policy are (1) To outline Council’s policy position on (a) The naming of Council controlled public roads within the region and (b) The allocation of street address numbers for all properties within the region (2) To ensure that those road names and street address numbers are allocated and managed in a logical, consistent and accountable manner.

Maintenance of Watercourses and Drainage Easements within Private Properties

The objectives of this policy are to outline Moreton Bay Regional Council’s policy position on:  Council’s responsibility to clear weeds and overgrown vegetation within watercourses and drainage easements on private property;Circumstances when Council will enter private property and undertake maintenance of  watercourses and drainage easements.

Personal Access Ramps (Kerb Ramps)

  The objective of this policy is to outline Council’s position on the installation of personal access ramps to provide access to the road carriageway for mobility assistance devices. 

Requests for Personal Access Ramps – Site Assessment

To outline the process for determining a request for the installation of a personal access ramp.

Shading of Streetlights

Address concerns of residents when a streetlight glare problem is reported and determine the need for a streetlight shade, taking into consideration the general standard of lighting in the area, traffic safety and needs of pedestrians.

 


 

Waste & Recycling

Disposal Of Waste At Transfer Stations

The objective of this policy is to improve operational efficiency and minimise the adverse impacts of Council's waste transfer stations on nearby residents by restricting access to such facilities.

Disposal of Waste Free of Charge at Moreton Bay Regional Council's Waste Management Facilities for Residents, Ratepayers and Community Groups

To establish what waste can be disposed of free of charge at MBRC waste management facilities for residents, ratepayers and community groups.

General Waste and Recyclable Waste Storage and Collection for Residential and Commercial Developments

Establish standards for the storage and collection of general waste and recyclable waste bins in residential and commercial developments.

 


 

Water & Sewerage

 


 

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