Staging an event?

Staging events in the region

Are you planning an event? Here's some useful information to help you get started.

List your event on Council's online calendar

Why not add your event to our what's on section of this website? Listing is free, easy and available to events held in the region:

Park, Foreshore and Hall bookings

Council has a number of parklands and foreshore areas that can be used for events. Applications to stage an event on Council owned reserves may be accepted up to 24 months in advance of the proposed date. A site booking is available for functions of short duration (up to 3 hours) such as wedding ceremonies and photo sessions.
Please note: these areas are for the general use of the public, approval does not grant the organiser exclusive use of the site.

Council also has many community halls available for hire which can be used for various community-based activities.

Grants and Funding

There are a number of funding options available to organisations through your local Council as well as the state and federal governments.

Equipment hire

Council has equipment available for use by local community groups and not-for-profit organisations within the Moreton Bay Regional Council area. The items are only available when not required for Council events and activities, and must be picked up and returned.

Community banner poles

Council has a number of community banner poles placed strategically across the region for use by community groups.

Road closures / traffic management / parking

Individuals, groups or organisations wishing to hold special events, e.g. car rallies, bicycle races, foot races and the like on Council roads, require Council approval.

An application in writing is required a minimum of eight (8) weeks prior to the proposed event. The application needs to include traffic management plan and all relevant permits from Queensland Police, Council and the Department of Main Roads (if applicable).

To find out more, see temporary road closures.

Additional things to consider

Holding a successful and safe event requires careful planning. Council recommends that you start planning your event at least six months ahead. Events involving the public require consideration of additional elements such as:

  • Public liability insurance ($20 million)
  • Emergency services and first aid
  • Toilets and waste
  • Events may also require the assistance of public authorities: Police, public transport providers and emergency services.

Queensland Police Party Safe Program

Party Safe Logo

The Queensland Police Service Party Safe program allows you to register your party with local police. Registering your party gives police the opportunity to supply you with some great advice and resources to help you organise a safe and lawful party. It also ensures that, if things do go wrong on the night, police have the information necessary to effectively deal with issues.

To find out more about Party Safe, and for some great ideas to help make your party safe, lawful and enjoyable for everyone concerned, including parents, hosts and guests, visit the Queensland Police Party Safe website. (link opens in new window)

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