Organising an event?

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For weddings in council parks, see park bookings.


Outdoor events in the Moreton Bay region

An outdoor event is a planned activity or function which the public can attend, or it can be a private corporate function. An event may be held on council controlled land, such as a park or school grounds or private land. Council does not require bookings for events on non-council controlled land, such as private property or leased facilities, nor does it require bookings for family or casual social gatherings in parks.

If no approval is required there is still a responsibility to comply with any regulations that may apply. For further information, see Events held on non-council controlled land

Is an event application necessary?

If an outdoor event is to be held on council controlled land and involves one or more of the following, the event organiser must complete an application to hold an event, see how to apply.

  • Public attendance
  • food and/or drink stalls
  • ticketed event
  • waste services
  • electricity/generators
  • sound shell/stage
  • petting zoo*
  • fireworks
  • liquor licence
  • temporary structures or fencing
  • portable toilets
  • road, footpath or boat ramp closures
  • public address system/amplified music
  • amusement rides*

If none of the above criteria applies to the event, no application or notification to council is required^.

*petting zoos, amusement rides and similar commercial activities are only approved in council parks for community events. Council does not support the use of monster trucks on council land.

^Council does not require bookings for events on non-council controlled land, such as private property or leased facilities, nor does it require bookings for family or casual social gatherings in parks. Although no approval is required there is still a responsibility to comply with any regulations that may apply.  

What to provide with your application

A site plan for your event - we recommend you visit the site prior to your application to determine how you will set the site up. Council will use the site plan to determine what additional information may be needed and to determine if a site meeting is required.

For all events you will need evidence of public liability insurance of not less than $20 million.

A risk management plan for the event, giving consideration to traffic management, waste management, emergency first aid, emergency evacuation, setting up and dismantling plans, dust suppression, security, post event rehabilitation, noise management and wet weather may be required. View Community Events - Risk Planning Guide [PDF 200KB] to assist with the preparation of this document.

Council may require evidence of your not for profit association or charity status.

How to apply

Steps to obtaining approval:

  1. Select a suitable location.
    1. Council parks - designated event areas
      There are many parks identified within the region that are suited to events. Bookable parks range from foreshores to parklands and bush settings. Complete an application to hold an event.
    2. Council parks - not designated event areas
      Complete an application to hold an event.
    3. Sporting fields
      Please contact council if considering use of a sporting field.   
     
  2. Read and accept the Terms and Conditions [PDF 145KB] before applying. 
  3. Complete the application to hold an event at least 3 months before the event and up to 12 months in advance. Approval must be granted before proceeding with the event.

Council assistance for events

Moreton Bay Regional Council values community events and the contribution they make to the community. Council can provide a variety of assistance in the staging of your event.

  • Add an event to Council's online events calendar. Listing is free and available to events held in the region. Complete the add your event form.
  • Grants and funding options available to organisations through council as well as state and federal governments.
  • Advertising on council community banner poles
  • Where deemed appropriate by council, additional bins are provided free to community not for profit organisations for approved events on council land.

Events held on non-council controlled land

Event organisers holding an event on non-council controlled land, such as private property or leased facilities are not required to lodge an application to hold an event through council. Although no approval is required there is still a responsibility to comply with any regulations that may apply.

For additional event bins and or service requirements, please lodge a request through to council’s waste department by completing the Event bin request.

Where events require a footpath, car park or road closure please complete the Notification of temporary part road closure form.

A temporary entertainment event permit, food business licence or further regulatory approvals may be required for your event, please contact council on (07) 3205 0555 to discuss the applicable requirements.

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